Employee Self-Service (ESS) is accessed via the Administrative Application and Resources (AAR) portal under HR System

In ESS, you can securely view and manage many aspects of your employment by logging in with your eID credentials. Use the ESS instructions for help accessing the online system. 


  • Email: MyHR@colostate.edu
  • Phone: (970) 491-6947
  • Address: 555 S Howes St
    Fort Collins, CO 80523-6004

Personal Information

  • View or change your name, address, and phone number. Please note: if you update your name in ESS, you must contact your departmental HR liaison so they can verify the change (SSN card or ID). 
  • Student employees must change their name in RamWeb.

Employee Information

  • View your assignment and salary history.

Direct Deposit Management

Paper Paychecks

  • If a paper paycheck is produced due to unusual circumstances, employees are required to pick up paychecks at the Cashier’s Office located at 555 S. Howes Street, Fort Collins, CO, 80523 which is open during University business hours, Monday through Friday.
  • Employees must provide picture identification when picking up a check.
  • Payroll will not mail paper paychecks to employees who live within a reasonable distance of the University. If an employee lives outside of the area, the employee should coordinate delivery or pickup of their check through their departmental HR liaison.

Pay Advices

  • View and print current and past pay advices.
  • Pay advices are published each pay date.

W-4 Tax Form

  • Change your W-4 – this will update both state and federal withholdings. If you wish for different deductions between State and Federal, please complete a paper W-4 form and return to Human Resources.
    • Before completing the 2020 Form W-4, please read the instructions located on pages 3 and 4 of the form.
    • You must complete Sections 1 and 5.
    • Sections 2, 3, and 4 are optional and dependent on your personal circumstances.
    • Sections further defined:
      • Step 1 is your personal information.
      • Step 2 is for households with multiple jobs.
      • Step 3 is to claim tax credits for dependents.
      • Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction and extra tax you may want withheld) and those claiming exempt or nonresident alien employees.
      • Step 5 is your signature.
  • It is recommended that you do a paycheck check-up before completing the W-4 form. To conduct the check-up you can use the IRS’s Tax Withholding Estimator. To effectively use the estimator it is helpful to have a copy of your most recent pay-slip and tax return.
  • W-4 Instructions

Employee W-2

  • View and print your W-2s.
  • Your W-2 is uploaded to ESS by January 31st for the previous tax year.

CSU Benefits 

  • Faculty and Administrative Professionals: view your current benefits.
  • If you experience a mid-year life event, please contact Human Resources within 30 days of the the event.

Leave Balances Report

  • Run this report to view your sick and annual leave balances.
  • Balances are transferred on the 6th of each month. 
  • When running the report, do not change the ‘Month End Date.’