Oracle Employee Self-Service and NetID Help

W2 Information

Active employees can access their 2025 W-2 through Oracle Employee Self-Service beginning January 27 through April 30. For employees who have left CSU, W-2s will be mailed on January 30 to the address on file. It is university policy to allow the first 10 business days of February to elapse before issuing a new copy. This allows ample time for mail processing and accommodates USPS delays. We are unable to make any exceptions. If you have trouble accessing your W-2, click here for troubleshooting help.  

If your W-2 is not received by Feb. 15 and you are a current employee, current student, or retiree, please follow the instructions below to access your W-2 through Oracle employee self-service. 

  • If you are a former employee, submit the W-2 reissue form along with a copy of your photo ID to the secure OneDrive. 

Oracle Employee Self-Service

Oracle employee self-service will be taken offline April 30, 2026, as part of the transition to the new HCM system, Workday. All employees requesting a reissued form after April 30 will need to submit the W-2 reissue form. 

Oracle employee self service is accessed via the Administrative Application and Resources site under “Human Resources Portal.” To access employee self-service, you must first connect through the GlobalProtect VPN, whether or not you are physically on campus. Access to the campus network requires DUO two-factor authentication.

 Use the instructions for help accessing the online system.

Pay Advices

Employee W-2

  • View and print your W-2 for 2025 in Oracle employee self-service.
  • Your W-2 is uploaded to Oracle employee self-service by Jan. 31 for the previous tax year. Oracle employee self-service will be taken offline on April 30, 2026.
  • Beginning in 2027, employees can view and download W-2s for tax year 2026 and onward in Workday. 
  • By default, you will receive a paper copy of your W-2 in the mail. You can support CSU’s Green Initiative by consenting to receive your W-2 and other documents electronically. Sign up through this simple form.
  • For former employees without an active eID:
    • Submit a completed W-2 reissue request form (available 10 business days after Jan. 31) with signature and date along with a copy of photo ID.
    • W-2 reissue requests for a year other than the most recent year will require a $5 replacement fee, cash or check only.
      • Please mail payment to: Human Resources 555 South Howes St., 6004 Campus Delivery, Fort Collins, CO 80523
    • The form will be delivered via:
        • Secured email
        • Postal mail to requested delivery address

Leave Balances Report

  • Run this report to view your sick and annual leave balances as of December 31, 2025.
  • When running the report, do not change the ‘Month End Date.’
  • Updated leave balances will be moved to Workday in early 2026.

NetID Help

Your NetID is a Colorado State University System network identity.  An active NetID is required for login to Microsoft 365 email and many other systems at CSU.  A NetID is assigned to all applicants, students, faculty and staff at CSU.  You can obtain your NetID from your department’s Human Resources Representative.  To Activate your NetID account, go to the NetID webpage and click on the “Activate” menu option at the top of the webpage.  A personal non-CSU email address is required to Activate your NetID account and will need to be associate with your NetID account prior to activation. 

If you receive the error message ‘The account has no activation email address.  For assistance, Contact Us‘, reach out to your department Human Resources representative.  If you are unsure of your department Human Resources representative, please contact your supervisor.  Your supervisor will be able to put you in contact with your department Human Resources staff.