Stay up to date with the latest HR information. This page will be updated frequently with the most up to date HR news, announcements, and information. 

Email Distribution Lists

Human Resources commonly uses listservs to send updates and reminders to users of the HR System. As a part of the HR Community, we encourage you to sign up so that you are up to date on the most recent information. 

Audience: HR system users
Topics: Notifications related to payroll processing, changes in policies and procedures, system downtime, training sessions, benefit notification, payroll updates, data warehouse
Authors: HR Information Systems; also HR Payroll, HR Benefits, HR Records, Student Employment
To subscribe: Email a request to HR Information Systems.

Audience: HR system users responsible for maintaining departmental leave records
Topics: Leave-related notifications, procedures, and policies
Authors: HR Information Systems, HR Records
To subscribeEmail a request to HR Information Systems.

A list of all the public mailing lists is available through Academic Computing and Networking Services.  Click on a list name to get more information about the list, or to subscribe, unsubscribe, and change the preferences on your subscription. 

  • Email:
  • Phone: 970-491-6947
  • Fax: 970-491-6302
  • Address: 555 S. Howes Street Fort Collins, CO 80523-6004

HR Liaison Meetings

HR Liaisons throughout campus are invited to bimonthly meetings which will address relevant HR topics and themes. To be alerted to these sessions, please email HR Information Systems and asked to be added to the HRMS Users listserv.

View past HR Liaison meetings.

August 11, 2020

Temporary Work Adjustments, VRIP Update, New Training & Materials, COWINS, Updates for HR List Serv

Download slides in PDF format

June 10, 2020

COVID, Budget Update, FFCRA, State Classified, New Website, Talent Development

April 8, 2020

New W4 Form, SC Open Enrollment, Retirement Comparative Analysis, Performance Reviews, and Families First Coronavirus Relief Act (FFCRA)

Download slides in PDF format.

February 12, 2020

Onboarding Foreign Nationals, Supplemental Pay

Download slides in PDF format.

Recent HRMS Users Notifications

The behavior of Employee Self-Service (ESS) recently changed for off-campus users. For ESS to function correctly, employees either must be on the campus network itself (using a computer in a physical University location) or using the Pulse Secure VPN. For now, we recommend that ESS not be accessed through, as it results in blank screens for many users trying to update their Direct Deposit, W-4 Form, and other information, particularly when using Chrome. We are hoping this is resolved soon, but please be aware of this current limitation in case your employees are experiencing similar issues. The HR website has been updated to reflect this change.

Also, some employees have reported entering their direct deposit information in ESS but learning later that their bank details are not in the HR system. This often occurs because the employee enters their details and clicks “Continue,” but then closes the browser without first clicking “Submit” in the upper right corner of the screen. An employee will know the submission was accepted by receiving a confirmation email at their CSU email address. Please help your new hires by asking them to carefully follow the directions on our website:

Also, a new listserv has been created specifically for invitations to HR Community (formerly “HR Liaison”) meetings and for general announcements to HR employees around the University. To sign up for the listserv, please go to and enter your email address. The HRMS Users listserv will be used more specifically for Oracle HR, TimeClock Plus, and other HR-related system announcements and information. If you would like to be removed from the HRMS Users listserv, please email

The deadline to apply for the voluntary retirement incentive plan is fast approaching! This program was introduced on June 1 as an opportunity for CSU to reduce salary and wage benefits costs in light of the current budget deficit. The plan is also designed to help preserve the jobs of permanent employees who are not yet eligible to retire.

For an application to be approved, the employee’s retirement must result in a cost savings to the University. Departments will be asked to present a case for why an employee should be approved for the program. Items of consideration include how long the position could be vacant, if the position could be rehired at a lower salary, if the department could implement creative solutions to realign job duties, etc. All of these details will be delivered to the CFO and President to determine if an application should be approved.

Many faculty and staff have expressed interest in the program and Human Resources continues to be available to answer questions. Detailed information about the voluntary retirement incentive plans, including retirement eligibility criteria and the online application, can be found on the HR Website. If you need additional assistance, please email

To those of you that have devoted your professional career to CSU and are considering retirement, we offer our sincere gratitude. We are confident that you have paved the way for the next generation of outstanding CSU faculty and staff to continue your hard work.

Dear Colleagues,

Human Resources is seeking candidates for an Information Systems Analyst. The HR Information Systems Analyst full position announcement and instructions on how to apply can be found at

Please share the information below with anyone who may be interested.

Dear Colleagues,

We recently announced to campus that CSU is pleased to share the implementation of a voluntary retirement incentive plan for eligible faculty, administrative professionals and classified staff. Many of our employees have dedicated their professional careers to the University and their collective achievements have helped support the mission and success of CSU. The voluntary retirement incentive plan will provide a substantial and well-earned benefit to eligible employees which helps facilitate the ability to retire earlier than otherwise may be financially possible.

The plans are an opportunity to align the University’s salary costs with revenues in light of the projected budget shortfall. Choosing to participate in the plan must be a voluntary decision. No University supervisor should suggest that an employee should retire, encourage an employee to retire, or give advice regarding retirement options. A supervisor may not attempt to influence or persuade any CSU staff member to retire. Employees who previously announced or submitted paperwork to initiate retirement are not eligible to apply for the voluntary retirement incentive plan.

As leaders and HR colleagues, we are asking you to help ensure conversations with employees who may be eligible for retirement do not include language to compel a colleague to retire, rather, if questions arise, we ask that you direct them to the university Benefits Team to explore their options.

Eligible employees may apply for the plan from June 1, 2020, until June 30, 2020, 5 p.m., MT. The voluntary retirement incentive plan date will be August 31, 2020 or December 31, 2020. All applications must be approved by the review committee, made up of the applicable Dean or Vice President, Provost (for academic units), CFO and President, and will consider derived savings to the University. There is no guarantee that the voluntary retirement incentive plan programs will be offered again. 

Please direct all employees with questions about the voluntary retirement incentive plan to Human Resources at 970-491-6947. Visit the HR website for additional information or contact

HRMS Users,

We’re excited to announce that supervisors of State Classified employees are now able to complete the State Classified Performance Management Training Program ONLINE!

The course is made available through the My Learning Portal by clicking the following link and searching for “Online State Classified Performance Management Training” in the Learning Library.

The online course is strongly encouraged for new supervisors of State Classified employees and available to those supervisors who need a refresher.

The State Classified Performance Management Training Program includes an overview of the following:

  1. Leading successful coaching and feedback sessions
  2. Setting effective performance goals
  3. Rating employees
  4. Dispute Resolution procedures

In-person training sessions are available for supervisors to attend who may still have questions or would like further discussion.

Supervisors can sign up for the in-person training sessions at the completion of the online course or click the link below and search for “In-Person State Classified Performance Management Training” in the Learning Library.

In-person training sessions

  • Wednesday, March 11 2:00-3:30pm, LSC Room 386
  • Thursday, March 26 9:00-10:30am, LSC 308-310
  • Wednesday, April 15 10:30-12:00pm, LSC 308-310