State Classified

Full program details can be found on the Office of Policy and Compliance website or the Human Resources Manual.

  • Email: MyHR@colostate.edu
  • Phone: (970) 491-6947
  • Fax: 970-491-6302

Colorado State University provides leave to State Classified employees who become new parents. Whether you are taking leave to welcome a newborn or newly adopted child, our leave policies provide several options for paid time off. Additional, unpaid leave is permitted under the Family Medical Leave Act.

Eligibility: State Classified monthly salaried employees with an appointment of half-time (50%) or greater are eligible for Parental Leave. An employee is not eligible during any period in which they are not in regular, paid employment status (e.g. leave without pay for purposes other than the birth or adoption of a child).

Who is a Parent: The birth or non-birth parent, or the spouse, domestic partner or civil union partner of either, at the time that the leave period commences (for babies born or adopted after July 1, 2019). An employee becomes a parent for purposes of this policy at the time of the child’s birth or placement for adoption.

Leave EntitlementThree (3) work weeks of paid time off in addition to the employee’s accrued sick and annual leave (and any short term disability (STD) benefits to which the birth parent is entitled) to be used for the purpose of caring for and bonding with the child.

When Can Leave be Taken: Leave must be taken within the 12 months following the date of birth or adoption and the leave must be taken in one continuous block (not split into intermittent days). Parental Leave may not be used to meet the 30 day waiting period for STD.

How to Apply: An eligible employee should first meet with their department HR Professional and notify them of the timing and duration of leave. The HR Professional will complete the Parental Leave application and submit it to HR for approval.

Department Processing

An eligible employee who is a birth parent or non-birth parent of a newborn or newly adopted child (birth date or placement after 7/1/19).

Employee must be eligible and active at the time the child is born or placed for adoption. An employee is not an Eligible Employee during any period in which the employee is not in regular, paid employment status (for example when on leave without pay for purposes other than the birth or adoption of a child).

Both a birth parent and non-birth parent are eligible for three (3) work weeks of paid time off (prorated if they are at least 50%, but less than 100%). 

Entitlement is in addition to the employee’s accrued sick and annual leave (and any STD benefits to which the birth parent is entitled) to be used for the purpose of caring for and bonding with the child.

The department may request reimbursement for three (3) work weeks of paid time off.

The three (3) work weeks of leave must be taken within the 12 months following the date of birth or adoption and must be taken in one continuous block (not split into intermittent days). Parental Leave must runs concurrent with Family Medical Leave (FML), if eligible.

Parental Leave must be used in increments equal to their normal schedule (e.g. a person who is full-time may not work four hours and use Parental Leave four hours. They must use eight hours of Parental Leave).

Parental Leave may not be used to meet the 30 day waiting period for STD.


Scenario 1: Birth Parent (normal delivery)
Sick/annual leave accruals more than 160 hours

  • Weeks 1-5: Sick and Annual Leave (enter in TimeClockPlus (TCP))
  • Week 6: Short Term Disability (enter leave without pay (LWOP) in Oracle)
  • Weeks 7-9: Parental Leave (enter in TCP)
  • Weeks 10-13: LWOP (enter in Oracle)

 
Scenario 2: Birth Parent (normal delivery)

Sick/annual leave accruals less than 160 hours

  • Weeks 1-3: Sick and Annual Leave (enter in TCP)
  • Week 4: LWOP (enter in Oracle)
  • Week 5-6: Short Term Disability (enter LWOP in Oracle)
  • Weeks 7-9: Parental Leave (enter in TCP)
  • Weeks 10-13: LWOP (enter in Oracle)

 
Scenario 3: Non-Birth Parent

Taking one month off for care and bonding

  • Weeks 1-3: Parental Leave (enter in TimeClockPlus)
  • Week 4: Sick and Annual Leave

For successful processing of Parental Leave, the department HR Professional will:

  • Ensure the hours of Parental Leave requested for reimbursement on the form, match the hours entered in TimeClockPlus (TCP).
  • Attach the report from TCP showing the hours of Parental Leave entered. If the report is not attached or the hours are not accurate, the form is considered incomplete and will be returned to the department.
  • Submit the form within 30 days of the completion of leave. Forms received after the end of the fiscal year will not be processed.
  • Attach completed FML paperwork to the Parental Leave form.